Purchase orders your vendors confirm on WhatsApp
Track suppliers, auto-draft reorders when stock runs low, and send POs on WhatsApp with a no-login link the vendor taps to confirm.
Ordering stock is guesswork and phone calls
Most cafés reorder from memory and chase suppliers by call, with no record of what was promised. ChaiPOS turns low stock into a drafted PO and a WhatsApp link — so ordering is a tap and receiving lands on the books.
Supplier directory
Keep vendors with payment terms, contact and on-time delivery %, mapped to the items they supply.
Auto reorder detection
When stock crosses its reorder level, ChaiPOS drafts a purchase order for you to review.
WhatsApp PO with vendor link
Send the PO on WhatsApp; the vendor opens a no-login page to confirm or adjust quantities.
Receive & stock-in
Mark deliveries received and stock updates automatically — partial deliveries included.
Invoice OCR
Snap the supplier invoice and the amount is read off and matched to the PO.
Purchase history
See what you buy, from whom and at what price — the basis for negotiating better rates.
Suppliers & Purchasing in three steps
Stock runs low
An item crosses its reorder level and a purchase order drafts itself.
Send on WhatsApp
The vendor gets a link to confirm or adjust quantities — no login.
Receive & stock-in
Mark it delivered; stock updates and the invoice reconciles.
Why it beats a paper order book
- Reorders draft themselves from live stock
- Vendors confirm on WhatsApp, no app
- Receiving flows straight into inventory
Suppliers & Purchasing — your questions
No — they open a no-login web link from WhatsApp to confirm the order.
Yes. Marking a delivery received stocks it in automatically, partial deliveries included.
Snap a photo and invoice OCR reads the amount and matches it to the purchase order.